All data subjects whose personal data is collected, in line with the requirements of the GDPR.
Hotbox Studios Ltd design websites, create animation, develop cloud based software, and supply online services such as web hosting, email and domain registration.
Our Data Protection Officer and data protection representatives can be contacted directly here:
• Sending emails to you about services we offer
• Provide estimates and quotes for projects and work
• Sending invoices
• Enabling us to make improvements to our and our clients websites
• Enabling us to make improvements to our and our clients cloud based software
• Legal obligation
• Legitimate interests
• Data processing agreements
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.
Consent is required for Hotbox Studios Ltd to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.
You may withdraw consent at any time by filling out our form here https://www.hotboxstudios.co.uk/privacy/
Hotbox Studios Ltd will not pass on your personal data to third parties without first obtaining your consent.
Hotbox Studios Ltd will process and store personal data in accordance with their policy GDRP DOC 2.3 Retention Period Procedure.
Hotbox Studios Ltd retains your personal data for as long as necessary to provide you with our services as our client. Hotbox Studios Ltd are required under tax laws to keep your personal data for a minimum of 7 years.
Health and Safety records will be retained for 10 years and where we have your consent for marketing purposes, we will retain the minimum required data until you notify us that you no longer wish to receive such information.
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data.
In the event that you wish to make a complaint about how your personal data is being processed by Hotbox Studios Ltd or third parties, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Hotbox Studios Ltd's data protection representatives Data Protection Officer.
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
This privacy notice tells you how we, Hotbox Studios Ltd, will collect and use your personal data for cookies, complaints, enquiries, volunteer applications, job applications, complaints and subscription.
In order for us to provide our services to you we need to collect personal data. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
In terms of being contacted for marketing purposes Hotbox Studios Ltd would contact you for additional consent.
We may pass your personal data on to third-party service providers contracted to Hotbox Studios Ltd in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely. When they no longer need your data to fulfil this service, they will dispose of the details in line with Hotbox Studios Ltd's procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
Hotbox Studios Ltd will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. Hotbox Studios Ltd is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
Hotbox Studios Ltd at your request, can confirm what information we hold about you and how it is processed. If Hotbox Studios Ltd does hold personal data about you, you can request the following information:
Hotbox Studios Ltd accepts the following forms of ID when information on your personal data is requested:
Passport, driving licence, birth certificate, utility bill (from last 3 months)
Unit 1, Middle Yard
Home Farm Road
Telephone: 01252 849600